2. PERSONAL DATA WE PROCESS ABOUT YOU
2.1 Event registrations
We use our registration process, including through our Website, to collect personal data that you directly input into the registration forms, as well as in any other form or page we set up as an event organizer, such as your name, email address, payment information, and other information. We collect this data, and we process it in the performance of a contract with you (the purchase of event registration) as well as in our legitimate interest to manage our events and contact you, as follows:
(a) Manage our event attendees;
(b) Contact you about the event you have registered for;
(c) Contact you about other events that we organize and think may be of interest to you, from you which you can opt out at any time by using the unsubscribe link in the email, or by contacting us as indicated in section 7;
(d) Run statistics about our event attendees; and
(e) Improve our future events.
2.2 Event registration, participation and related matters
To participate in our events in person, you may be issued a name tag that identifies the level of access that your ticket grants you. You will be asked to show this name tag at the entry in the various areas of our events, as this is in our legitimate interest to manage the access to our events.
Where we provide food at our events, we may ask you about food allergies or other conditions, so that we adapt our menu accordingly. Providing this information is optional, and we will only process it if you update your profile with such information.
The information above is stored and processed by us only for as long as it is reasonably necessary to offer the event to you and then maintain records of your attendance of the event, including your payment for the event (such as for statute of limitations purposes or sales or other tax reporting purposes).
2.3 Photos and videos
We may be taking pictures and record video footage of our events. Given that our events are public areas with controlled access, and that we do not intend to photograph you directly but rather groups (unless you are a speaker or a special guest), we do this based on our legitimate interest to document our events and market their success, etc.) We will not use photos or videos for marketing purposes if they identify you unless we obtain your prior consent. PDA stores these photos and videos for the entire period PDA (or its legal successor) exists.
If you are a speaker in our events, we will be processing your name, title, company, professional bio, education, as well as your presentation slides (if applicable), photos and videos of you at our events. The presentation slides (if applicable), photos and videos may be made public through the channels we consider appropriate (our website, third party websites, social media).
We do ask for your consent to take photos and videos of you and share them publicly, however, given that our interest is to publicize our events. If you do not agree to the usage of your data as described in the role as a speaker, we may refuse to appoint you as an orator.
This processing is made in our legitimate interest to promote our events, and we store the data for up to the entire period PDA (or its legal successor) exists.
2.5 Related services
2.6 Partner marketing
When you attend our events, you may receive promotional goods or a conference bag with various items, some provided by us and some provided by our event partners or sponsors. This product placement is made without providing your personal data to our partners, therefore if you are interested in any of their products, please contact them directly.
2.7 Use of the Website